If you’re looking for other ways to say “at your convenience,” you’re probably trying to find a more natural, professional, polite, or casual way to tell someone they can do something when it works best for them. The phrase “at your convenience” is commonly used in emails, business communication, requests, and everyday conversations to give someone flexibility without creating pressure.
The other ways to say “at your convenience” include expressions such as when you have time, whenever you’re available, when it works for you, at a time that suits you, when you get a chance, and whenever it’s convenient for you. However, these alternatives don’t always carry exactly the same tone. Some sound more professional, while others feel warmer, more casual, or more direct.
In this guide, you’ll discover the best alternatives to “at your convenience,” how to use them in emails and messages, and which expressions work best in professional and casual situations. You’ll also see clear examples to help you choose the right phrase based on your audience and context.
By the end, you’ll know exactly how to replace “at your convenience” naturally and which alternative works best when you want to sound polite, professional, friendly, or relaxed.
What Does “At Your Convenience” Mean?
“At your convenience” means whenever a person has a suitable opportunity to do something. The phrase acknowledges that the other person has their own schedule and allows them some flexibility. People commonly use it in professional emails, business requests, appointment arrangements, and polite follow-ups when they don’t need an immediate response.
For example:
“Please review the attached proposal at your convenience.”
This sentence asks the recipient to review the proposal without demanding that they do it immediately. However, it doesn’t establish a specific deadline. If the proposal needs approval by Friday, stating that deadline would make the request more useful.
Is “At Your Convenience” Polite and Professional?
Yes. “At your convenience” is a polite, professional expression that works well in formal emails and business correspondence. It communicates consideration for the recipient’s time rather than demanding an immediate response.
However, the phrase can sound overly formal in a quick message to a coworker or friend. In those situations, expressions such as “when you have a moment” or “when you get a chance” often sound more natural.
Consider these examples:
- Formal: “Please review the revised contract at your convenience.”
- Professional but conversational: “When you have a moment, could you review the revised contract?”
- Casual: “Could you take a look at the contract when you get a chance?”
All three sentences communicate a similar request. The difference lies in tone, not the basic meaning.
When Should You Use “At Your Convenience”?
Use “at your convenience” when you want someone to complete a task, respond to a message, or arrange a meeting without imposing an immediate deadline.
Common situations include:
- Requesting feedback: “Please share your thoughts on the draft at your convenience.”
- Scheduling meetings: “We can arrange the call at your convenience.”
- Requesting documents: “Kindly forward the signed agreement at your convenience.”
- Following up: “Please provide an update at your convenience.”
- Seeking approval: “Could you approve the revised design at your convenience?”
One important distinction: flexibility doesn’t mean a task has no deadline. If you need a response within a particular period, include that information rather than expecting the recipient to guess.
27 Other Ways to Say “At Your Convenience”
The best alternatives to “at your convenience” communicate flexibility without making your message sound unnatural. Some work best in formal business correspondence, while others suit everyday conversations. Choose the phrase that matches your relationship with the recipient, the action you need, and how soon you need it completed.
When You Have a Moment
“When you have a moment” is a friendly, polite way to ask someone to do something when they have a little free time. It works particularly well when messaging managers, coworkers, and clients about relatively small tasks.
Example: “When you have a moment, could you review the updated marketing plan?”
Use this phrase when you want to acknowledge someone’s busy schedule without making the request sound overly formal. It also works well when asking a quick question or requesting a brief review.
Best for: Workplace emails, quick reviews, and everyday professional communication.
At a Time That Works for You
“At a time that works for you” emphasizes flexibility and gives the recipient a say in scheduling. It’s particularly useful when arranging meetings, calls, interviews, or consultations.
Example: “I’d be happy to discuss the project at a time that works for you.”
Unlike a request to complete a task whenever possible, this expression directly addresses scheduling. It invites the other person to suggest a suitable time rather than forcing them to fit your preferred schedule.
Best for: Meeting requests, client calls, interviews, and appointments.
Whenever It’s Convenient for You
“Whenever it’s convenient for you” closely matches the original phrase while sounding natural in many professional settings. It communicates that the recipient can choose a suitable time to complete the requested action.
Example: “Please send me your feedback whenever it’s convenient for you.”
This alternative works well when you don’t have a strict deadline. However, if the task affects another person’s work, consider adding a date to prevent unnecessary delays.
Best for: Feedback requests, document reviews, and nonurgent business emails.
When It Suits You
“When it suits you” is a concise, courteous alternative that places the recipient’s preferences first. It can sound slightly formal, but it remains useful when arranging appointments or discussing someone’s availability.
Example: “We can schedule a follow-up meeting when it suits you.”
The phrase is especially helpful when you’re offering flexibility to someone with a demanding schedule. In casual American workplace communication, “when it works for you” may sound more conversational.
Best for: Scheduling, professional correspondence, and polite requests.
When You Have Time
“When you have time” is straightforward and approachable. It tells the recipient that you don’t expect them to stop their current work to handle your request.
Example: “When you have time, could you check the figures in the quarterly report?”
This expression is useful for routine tasks, informal requests, and conversations with colleagues. However, it can sound too vague when you need a decision by a particular date.
Best for: Internal emails, routine reviews, and low-pressure requests.
Whenever You’re Available
“Whenever you’re available” works well when the next step depends on someone’s availability. It sounds natural in conversations about calls, meetings, and discussions.
Example: “I’d like to walk you through the new process whenever you’re available.”
This phrase emphasizes the recipient’s availability more than the convenience of completing a particular task. If you’re asking someone to send a document rather than arrange a conversation, “when you have time” may be more appropriate.
Best for: Scheduling calls, arranging discussions, and coordinating with busy colleagues.
At Your Earliest Convenience
“At your earliest convenience” is a formal alternative that asks someone to act as soon as reasonably possible. Although it sounds courteous, it can communicate more urgency than the shorter phrase “at your convenience.”
Example: “Please confirm the delivery address at your earliest convenience.”
Use it when you need a relatively prompt response but don’t want to specify an exact deadline. Avoid using it for every routine request because repeated use can make your emails sound demanding or bureaucratic.
If you need the recipient to act by a certain time, be explicit: “Please confirm the delivery address by 3 p.m. Thursday.”
Best for: Formal requests, business correspondence, and time-sensitive follow-ups without a fixed deadline.
At a Time That Suits Your Schedule
“At a time that suits your schedule” recognizes that the recipient may have existing commitments. It’s a thoughtful option when arranging a meeting or consultation around another person’s availability.
Example: “We can arrange the product demonstration at a time that suits your schedule.”
This wording works particularly well with clients, external partners, and senior colleagues. It may feel unnecessarily long in a short internal message, where “whenever works for you” would communicate the same idea more efficiently.
Best for: Client meetings, consultations, and professional scheduling.
When You Get a Chance
“When you get a chance” is a natural, conversational alternative that works well in everyday workplace communication. It suggests that the task doesn’t require immediate attention.
Example: “When you get a chance, could you send me the latest version of the presentation?”
The phrase is friendly without being overly casual. Still, it can be too vague for urgent tasks, especially when other people depend on the requested information.
Best for: Messages to coworkers, routine requests, and informal professional emails.
Whenever You Get a Moment
“Whenever you get a moment” is another approachable expression that makes a request feel less demanding. It works when you want to acknowledge that the recipient has other responsibilities.
Example: “Whenever you get a moment, I’d appreciate your feedback on the new landing page.”
The word “whenever” reinforces the flexible timing, while “get a moment” keeps the sentence conversational. Use it for brief reviews or questions rather than substantial assignments that require several hours of work.
Best for: Quick feedback, short reviews, and friendly workplace communication.
At a Time of Your Choosing
“At a time of your choosing” is a formal expression that explicitly allows the recipient to decide when something should happen.
Example: “You may schedule the consultation at a time of your choosing.”
This wording can suit formal invitations, professional services, and communications where the recipient has considerable control over the arrangement. In everyday email, however, it may sound more ceremonial than necessary.
Best for: Formal invitations, consultations, and situations where the recipient selects the appointment time.
When It’s Best for You
“When it’s best for you” emphasizes the recipient’s preferences rather than your own. It sounds warm, considerate, and less formal than “at your convenience.”
Example: “I’d be happy to discuss the proposal when it’s best for you.”
This alternative is useful when you want to accommodate someone’s schedule while maintaining a friendly professional tone. For a meeting, you could make it even more actionable by asking the recipient to suggest a suitable day.
Best for: Client communication, collaborative scheduling, and accommodating busy colleagues.
Whenever It Suits Your Schedule
“Whenever it suits your schedule” gives the recipient flexibility while keeping the message professional. It’s particularly appropriate when the timing depends on their workload or existing commitments.
Example: “Please arrange a brief call whenever it suits your schedule.”
This expression works well in business correspondence, although it can feel wordy when a shorter alternative would do. Consider the relationship and the formality of the message before choosing it.
Best for: Business meetings, external communication, and flexible scheduling.
When You’re Free
“When you’re free” is a simple, natural alternative that works particularly well in informal conversations. It suggests that the other person can respond or participate once they have available time.
Example: “Let’s go over the campaign results when you’re free.”
This phrase is ideal for coworkers you communicate with regularly. For a client or someone you don’t know well, “when you’re available” may sound more polished.
Best for: Informal workplace messages, quick calls, and conversations with familiar colleagues.
At Your Leisure
“At your leisure” means whenever you have the time and freedom to do something without immediate pressure. It’s a useful alternative when sharing information or materials that the recipient can review independently.
Example: “I’ve attached the training materials for you to review at your leisure.”
The expression is polite, but it can sound formal or old-fashioned in some modern workplace conversations. It also suggests considerable flexibility, so avoid it when the recipient must complete a task promptly.
Best for: Optional reading, reference materials, and nonurgent reviews.
In Your Own Time
“In your own time” suggests that someone can complete an activity according to their own schedule. It often works when the person has control over how and when they approach a task.
Example: “You can work through the onboarding guide in your own time.”
This phrase is especially useful for self-paced learning, optional training, and independent work. However, it doesn’t automatically remove any agreed deadlines or responsibilities.
Best for: Training materials, independent assignments, and flexible learning.
Whenever You Find the Time
“Whenever you find the time” is a considerate alternative that recognizes how difficult it can be to fit another task into a busy day.
Example: “Whenever you find the time, I’d appreciate your thoughts on the proposed changes.”
The wording is friendly and works well when the request isn’t urgent. For tasks that require substantial effort, consider giving the recipient a realistic deadline so they can prioritize the work.
Best for: Feedback, suggestions, and nonurgent requests.
When It’s Convenient for You
“When it’s convenient for you” is a direct alternative that retains the professional tone of the original phrase.
Example: “Could we arrange a short discussion when it’s convenient for you?”
It’s particularly useful when you want to be polite without changing the meaning of your message. For scheduling, you could also offer two possible time slots to help the recipient respond quickly.
Best for: Professional emails, scheduling, and requests to external contacts.
At Your Preferred Time
“At your preferred time” communicates that the recipient can choose a time that meets their needs.
Example: “We can arrange the consultation at your preferred time.”
This phrase works well when offering flexible appointments or services. However, it can imply that the recipient has complete control over scheduling, so use it only when that flexibility is genuinely available.
Best for: Appointments, consultations, and customer-facing communication.
Whenever Works Best for You
“Whenever works best for you” is a natural, conversational way to let someone choose a suitable time. It’s especially common in informal professional communication.
Example: “I’m flexible this week, so let’s connect whenever works best for you.”
This expression sounds less formal than “at your convenience” while remaining courteous. It’s most effective when you can genuinely accommodate the recipient’s availability.
Best for: Team communication, calls, and collaborative scheduling.
When You Have the Opportunity
“When you have the opportunity” is a polished alternative for asking someone to consider or complete a task when their schedule permits.
Example: “When you have the opportunity, please review the latest project specifications.”
It works well in professional correspondence because it acknowledges that the request may compete with other priorities. Unlike “when you have a moment,” it can suit tasks that require more attention.
Best for: Document reviews, thoughtful feedback, and professional requests.
Whenever You’re Ready
“Whenever you’re ready” gives the recipient control over when to begin or continue an activity. It works best when the next step depends on their preparation or decision.
Example: “I’ve finished setting up the shared workspace. We can start the training whenever you’re ready.”
This phrase feels encouraging and relaxed. However, it isn’t a perfect substitute for every task-related request because it focuses on readiness rather than availability.
Best for: Training sessions, collaborative projects, and activities that depend on preparation.
When Your Schedule Allows
“When your schedule allows” is a considerate phrase that recognizes the recipient’s existing commitments. It has a professional tone without sounding as formal as some traditional business expressions.
Example: “Could you review the revised budget when your schedule allows?”
Use it when you don’t need an immediate response but want to acknowledge that the recipient may have competing priorities. If the request affects a project deadline, include a target date.
Best for: Managers, senior colleagues, client requests, and flexible work arrangements.
Whenever You Can
“Whenever you can” is short, direct, and flexible. It tells the recipient that you would appreciate their help without demanding an immediate response.
Example: “Could you send me the updated figures whenever you can?”
This alternative works well in informal emails and team messages. However, it can sound vague if the task is important or time-sensitive. Pair it with a deadline when necessary.
Best for: Everyday workplace requests and informal communication.
No Rush
“No rush” is a concise way to reassure someone that they don’t need to prioritize a request immediately.
Example: “No rush, but could you review the draft sometime this week?”
The expression is friendly and useful when asking for optional feedback or a nonurgent favor. It doesn’t mean the task can be postponed indefinitely, so state a deadline if you have one.
Best for: Informal emails, internal messages, and genuinely nonurgent requests.
At a Time That Is Convenient for You
“At a time that is convenient for you” is a formal, explicit expression that emphasizes the recipient’s ability to choose a suitable time.
Example: “We would be pleased to arrange a consultation at a time that is convenient for you.”
This wording is appropriate for formal correspondence, customer service, and professional appointments. In most everyday emails, the shorter “at a time that works for you” sounds more natural.
Best for: Formal invitations, consultations, and business correspondence.
Please Let Me Know What Works for You
“Please let me know what works for you” is an effective alternative when you want the recipient to suggest a suitable time or arrangement.
Example: “I’d like to schedule a 20-minute call to discuss the proposal. Please let me know what works for you.”
Unlike a general statement about convenience, this phrase invites a concrete response. It can help move a conversation forward because the recipient knows exactly what to do next.
Best for: Meeting requests, scheduling, and collaborative planning.
Best Alternatives to “At Your Convenience” for Professional Emails
The best professional alternative depends on your audience and the action you need. When writing to a client, prioritize courtesy and clarity. When messaging a coworker, choose natural wording. For important requests, communicate the deadline rather than relying on a vague expression of convenience.
Use this comparison table to find the right phrase quickly.
| Situation | Best alternative | Tone |
| Emailing a client | At a time that works for you | Professional and considerate |
| Contacting a manager | When you have a moment | Respectful and approachable |
| Requesting feedback | When you have the opportunity | Polished and professional |
| Arranging a meeting | Please let me know what works for you | Collaborative |
| Following up formally | At your earliest convenience | Formal and potentially urgent |
| Messaging a coworker | When you get a chance | Friendly |
| Making a nonurgent request | No rush | Relaxed |
| Offering flexible scheduling | At your preferred time | Courteous |
Best Alternatives for Emails to Clients
When emailing clients, use language that sounds professional without creating unnecessary pressure. You want to make the next step clear while respecting their schedule.
Example email:
Subject: Review of the Project Proposal
Hi Jordan,
I’ve attached the revised project proposal for your review. When you have a moment, please let me know if you’d like any changes.
Thank you for your time.
Best, Alex
This message works because it identifies the attachment, explains the requested action, and uses a polite expression without demanding an immediate response.
If the client needs to approve the proposal before work can begin, add a reasonable deadline. Courtesy and clarity work better together than either one alone.
Best Alternatives for Emails to Managers
When contacting your manager, choose wording that respects their responsibilities while keeping your request direct.
Example email:
Subject: Approval of the Revised Budget
Hi Morgan,
I’ve updated the budget based on our discussion. When you have a moment, could you review the changes and let me know if I can proceed?
Thanks, Taylor
“When you have a moment” softens the request without hiding the action you need. The manager knows exactly what to review and what decision to provide.
For a decision that affects an upcoming deadline, use more specific wording:
“Could you approve the revised budget by Wednesday afternoon so I can finalize the purchase order?”
This version makes the timing and reason clear.
Best Alternatives for Emails to Coworkers
Coworker emails usually benefit from straightforward language. You don’t need to make every small request sound like formal business correspondence.
Example email:
Hi Sam,
When you get a chance, could you send me the latest version of the presentation? I want to check the figures before tomorrow’s meeting.
Thanks!
The message feels natural and friendly. It also explains why you need the file, which helps Sam understand the request’s priority.
Best Alternatives for Formal Business Correspondence
Formal correspondence sometimes requires more polished wording, particularly when contacting external organizations, arranging consultations, or requesting official documents.
Example email:
Dear Ms. Patel,
Please review the attached agreement and share any requested amendments at your earliest convenience.
Thank you for your assistance.
Sincerely, Daniel Brooks
Notice that “at your earliest convenience” communicates a stronger expectation than “at your leisure.” Use it when you want relatively prompt action, and include a specific deadline if the matter has a firm time constraint.
How to Say “At Your Convenience” Without Sounding Pushy
To avoid sounding pushy, choose wording that matches the actual urgency of your request. A flexible task calls for relaxed language, while an important task needs a clear deadline. Don’t use polite expressions to disguise an urgent demand or make a routine request sound more important than it is.
Use Friendly, Low-Pressure Language
For nonurgent tasks, phrases such as “when you have a moment,” “when you get a chance,” and “no rush” make your message feel more approachable.
For example:
- Instead of “Send me the report at your convenience,” write “When you have a moment, could you send me the report?”
- Instead of “Review this at your leisure,” write “No rush, but I’d appreciate your thoughts when you have time.”
- Instead of “Respond at your convenience,” write “Whenever you’re available, I’d love to hear your thoughts.”
These alternatives sound less bureaucratic because they resemble everyday conversation.
However, don’t add “no rush” when the task is genuinely urgent. Mixed signals can confuse the recipient and delay the work.
Give a Clear Deadline When Necessary
A deadline helps the recipient understand when the task needs attention. If your request affects a meeting, payment, approval, or project milestone, state the expected timing directly.
Compare these messages:
- Vague: “Please send the signed agreement at your convenience.”
- Clear: “Please send the signed agreement by Thursday afternoon so we can finalize the order.”
- Clear and courteous: “Could you please send the signed agreement by Thursday afternoon? That will give us enough time to finalize the order.”
The third version is polite without leaving the timing open to interpretation.
Practical rule: If someone else’s next step depends on your request, explain when you need the response and, when useful, why.
Avoid Phrases That Sound More Urgent Than You Intend
Some expressions imply greater urgency than others, even when they sound polite.
For example, “at your earliest convenience” generally asks for action relatively soon. “Whenever you have time” allows more flexibility. “At your leisure” suggests that the task doesn’t require immediate attention.
Choose your wording carefully:
- Use “when you have a moment” for a quick, low-pressure request.
- Use “at your earliest convenience” when you need relatively prompt action.
- Use “by Friday afternoon” when you have a specific deadline.
- Use “no rush” when the request genuinely isn’t time-sensitive.
The goal isn’t to make every message softer. It’s to communicate your expectations accurately and respectfully.
How to Use Alternatives to “At Your Convenience” in a Sentence
The easiest way to use these alternatives is to pair them with a specific action. Instead of simply telling someone to respond whenever they can, explain what you need them to review, send, approve, or schedule.
Requesting Feedback or Approval
When requesting feedback, use a phrase that gives the recipient time to review the material.
Example: “When you have a moment, could you approve the revised design?”
This works for internal reviews, creative projects, and routine approvals. If the recipient needs to make a detailed assessment, “when you have the opportunity” may be more appropriate than “when you have a moment.”
For a deadline-sensitive approval, try:
“Could you approve the revised design by Tuesday so the team can begin production?”
Scheduling a Meeting or Call
Scheduling language should make it easy for the other person to suggest a suitable time.
Example: “Please let me know what time works best for you this week.”
You can make the request even more actionable by offering options:
“I’m available Tuesday morning or Thursday afternoon. Please let me know which time works best for you.”
Providing options reduces the effort required to respond. It also makes scheduling more efficient than exchanging several messages about availability.
Requesting Documents or Information
When asking someone to send a document, identify the item clearly and mention a deadline if necessary.
Example: “Could you share the updated spreadsheet when you have the opportunity?”
This wording suits routine information requests. If you need the spreadsheet to prepare for a meeting, make that connection clear:
“Could you share the updated spreadsheet by Wednesday morning? I need the latest figures for our afternoon meeting.”
The second message helps the recipient understand the task’s priority without sounding aggressive.
Following Up on an Earlier Email
A polite follow-up acknowledges the earlier conversation without accusing the recipient of ignoring you.
Example: “I wanted to follow up on my earlier message. When you have a chance, could you share an update?”
This approach works well when the request isn’t urgent. If a response is overdue and another task depends on it, be more specific:
“I’m following up on the proposal approval. Could you let me know the status by Thursday afternoon so we can keep the project on schedule?”
Avoid sending repeated messages that simply say “Just checking in.” A useful follow-up reminds the recipient what you need and explains the next step.
Writing a Friendly Personal Message
In personal conversations, natural language usually works better than formal business expressions.
Example: “Give me a call whenever you’re free.”
You could also say:
- “Text me when you get a chance.”
- “Let’s catch up when you have time.”
- “Call me whenever works for you.”
These alternatives sound warm and relaxed. Using “at your convenience” with a close friend may still be understandable, but it can make an ordinary message sound unnecessarily formal.
“At Your Convenience” vs. “At Your Earliest Convenience”
“At your convenience” generally means that someone can complete a task at a suitable time, while “at your earliest convenience” asks them to do it as soon as reasonably practical. Both expressions are polite, but the second usually carries a stronger sense of urgency. Neither phrase establishes a specific deadline on its own.
Meaning and Tone Differences
| Feature | At your convenience | At your earliest convenience |
| Main meaning | At a suitable time | As soon as reasonably practical |
| Implied urgency | Usually low or flexible | Moderate or higher |
| Typical tone | Polite and flexible | Formal and more pressing |
| Suitable example | “Review the brochure at your convenience.” | “Please confirm the booking at your earliest convenience.” |
| Best use | Nonurgent tasks | Requests that need relatively prompt attention |
Consider a manager who asks an employee to review a document.
“Please review the document at your convenience” gives the employee flexibility.
“Please review the document at your earliest convenience” suggests that the manager would prefer the review to happen soon.
The second sentence may still be too vague if the document must be approved before a scheduled launch. In that case, “Please review the document by 2 p.m. Wednesday” sets a more useful expectation.
Which Phrase Should You Use?
Choose “at your convenience” when timing is flexible and you don’t need the recipient to prioritize the task.
Choose “at your earliest convenience” when you need a relatively prompt response but don’t have a precise deadline to communicate.
Choose a specific date or time when another task depends on the response.
For example:
- Flexible: “Please send the updated file at your convenience.”
- Relatively urgent: “Please send the updated file at your earliest convenience.”
- Deadline-driven: “Please send the updated file by noon tomorrow so I can submit the final report.”
The third option is the clearest when timing matters.
Common Mistakes to Avoid When Using “At Your Convenience”
Even a polite expression can create confusion when you use it without considering the situation. Avoid these common mistakes to make your messages clearer and more effective.
Being Too Vague About Deadlines
The biggest problem with “at your convenience” is that it doesn’t tell the recipient when you expect the task to be completed.
Suppose you need a colleague to provide figures before a presentation. If you write, “Please send the figures at your convenience,” they might assume they can send them next week.
A clearer request would be:
“Could you send the figures by 10 a.m. Thursday? I need them to finish the presentation before our afternoon meeting.”
This version establishes a deadline and explains why it matters.
Using Overly Formal Language in Casual Messages
Not every message needs traditional business language. Overly formal wording can make simple requests feel distant or impersonal.
For example:
- Overly formal: “Please forward the document at your earliest convenience.”
- More natural: “Could you send me the document when you get a chance?”
The second option suits a routine message to a coworker. Save more formal wording for situations where it fits the relationship and context.
Assuming Every Alternative Means Exactly the Same Thing
These phrases overlap in meaning, but they don’t all communicate the same expectations.
- “No rush” reassures someone that a request isn’t urgent.
- “At your earliest convenience” suggests that you would prefer prompt action.
- “At your leisure” emphasizes freedom to complete an activity without immediate pressure.
- “When you’re available” focuses on the recipient’s availability.
- “Please let me know what works for you” invites the recipient to suggest a practical arrangement.
Before choosing a phrase, ask yourself two questions: Do I need the person to do something, or do I need to arrange a time? And how soon do I need the result?
Your answers will help you choose wording that fits the situation.
Conclusion: Choose the Right Alternative for Your Situation
There are plenty of other ways to say “at your convenience,” but the best option depends on your audience, your goal, and how quickly you need a response.
Use “when you have a moment” for friendly workplace requests, “at a time that works for you” for scheduling, and “at your earliest convenience” when you need relatively prompt action. When a task has a firm deadline, state the date or time directly instead of relying on vague wording.
Above all, make your request polite, specific, and easy to act on. The right phrase should help the recipient understand what you need without creating unnecessary pressure or confusion.
Choose one of these 27 alternatives for your next email, adapt the example to your situation, and make your professional communication sound more natural.
Frequently Asked Questions
What Is the Most Professional Way to Say “At Your Convenience”?
“At a time that works for you” is an excellent professional alternative, especially when arranging meetings or calls. For a task-based request, “when you have the opportunity” also works well. Choose the phrase that best matches the action you’re requesting.
Is “At Your Convenience” Too Formal for an Email?
No. “At your convenience” is appropriate for professional emails, client correspondence, and formal requests. However, it can sound stiff in casual workplace conversations. In those situations, “when you have a moment” or “when you get a chance” often feels more natural.
What Is a More Polite Way to Ask Someone to Respond When They Can?
You can say “when you have a moment,” “whenever you’re available,” or “when you have the opportunity.” These expressions communicate flexibility while keeping the request courteous. If you need a response by a certain date, include the deadline.
Does “At Your Earliest Convenience” Mean As Soon As Possible?
Generally, yes. “At your earliest convenience” asks someone to complete a task as soon as reasonably practical. It sounds more urgent than “at your convenience,” but it doesn’t specify an exact deadline. If timing matters, provide a clear date or time.
How Can I Say “At Your Convenience” Without Sounding Pushy?
Use relaxed expressions such as “when you have a moment” or “whenever works best for you” for nonurgent requests. If the task has a deadline, explain when you need it and why. Clear expectations help you sound considerate without leaving room for confusion.
What Is the Difference Between “At Your Convenience” and “At Your Leisure”?
Both expressions allow flexibility, but “at your leisure” places more emphasis on having the freedom to complete an activity without immediate pressure. “At your convenience” focuses on finding a suitable time. Use “at your leisure” for optional reading or reference materials and “at your convenience” for general requests or arrangements.
Meta Title: 27 Other Ways to Say At Your Convenience
Meta Description: Discover 27 other ways to say at your convenience, with professional email examples and polite alternatives for meetings, requests, and follow-ups.
